Updates
The system is developed with changes relevant to foreign worker legalization workflows in mind.
SaaS CRM for foreign nationals’ legalization in Poland
Amarant helps staffing agencies, HR departments, employers, and legalization specialists manage foreign national cases in one place. Client and employee cards, documents, residence and work deadlines, tasks, reminders, and reports — everything needed for daily work in one place.
One workspace for the entire legalization process: from documents to control and reports
Capabilities
A system designed for daily work
Amarant connects employee information, documents, deadlines, and team responsibility in one place.
Work on any device
The team can work in a browser on a computer, tablet, or phone.
Three language versions
The interface is available in Polish, English, and Ukrainian.
Team management
Administrators manage users, work scope, and access to information.
One employee card
Key data, documents, deadlines, and case history are available in one view.
Documents under control
Files are linked to the right person and case, with quick access for authorized users.
Multiple companies in one system
An agency can support different client companies without mixing their data or responsibilities.
Secure access and action history
Roles limit access to information, while history helps identify who performed a key action.
The system in numbers
What is ready today
12
active monitoring rules
9
supported document types
4
access-control scopes
1
plan with all features
The catalogue of rules and document types grows together with the system.
Problem
Folders are not a control system
The biggest risk is not the document itself. It appears when the deadline, company context, and next task are scattered across different tools.
Before implementation: documents are scattered
Files sit in folders, deadlines live in spreadsheets, and decisions are buried in messages. It is hard to quickly check who owns the case and what needs to happen next.
01
Scattered employee files and documentsEmployee data and required files must be found in different places.
02
Deadlines outside the processResidence and work dates are tracked outside the team’s daily workflow.
03
Tasks hidden in messagesResponsibility for next steps disappears in conversations and arrangements.
04
No complete case historyIt is difficult to determine who changed a status, added a comment, or closed a task.
After implementation: data and tasks are in one system
The employee card, documents, residence and work deadlines, tasks, comments, and change history are connected in one place. The team sees case status and next actions without searching through many tools.
Employee cardPersonal data, company context, and employment context are visible in one view.
DocumentsDecisions, contracts, and attachments are connected to the right case.
Residence and work deadlinesValidity dates are visible together with responsibility for action.
Tasks and remindersAgenda shows what needs to be done, when, and in what context.
Change historyComments, statuses, and decisions stay attached to the case.
Process
From document to full control of the legalization process
Documents, deadlines, procedures, Agenda tasks, and reports work in one system so the team can see every case stage without manually watching many tools.
Access model
Each role sees only what it should
Access to data, tasks, and reports is controlled by context and role. The system separates agency scope, company scope, module scope, and specific permissions.
Who it is for
For teams managing the legalization process
Amarant organizes daily work whether you support multiple client companies or your own workforce.
Staffing agencies
Separate client-company contexts with shared control of documents, deadlines, tasks, and reports.
Internal HR teams
One place for employee cards, documents, and actions related to the legalization process.
Legalization specialists
Structured procedures, team responsibility, and a change history attached to every case.
Security
Employee data under full control
The system is designed with RODO/GDPR principles in mind. Roles and company context limit data access, while action history, retention, exports, and request handling support organized work with personal data.
RODO / GDPR
Personal data, documents, and deadlines are managed in an organized way, with room for retention, data export, and data subject request handling.
RODO
Data retention
Data export
Full action audit
The system records important case operations: status changes, comments, exports, logins, and user actions together with execution time.
Change history
Operation time
Secure access
Permissions can be split by role, company, and module, so users work only with the data they need for their task.
User roles
Company access
Data limitation
Pricing
Simple, transparent pricing
One plan with every feature. The price depends only on the number of users.
FAQ
Frequently asked questions
Are data stored in Poland / the EU?
According to the Privacy Policy, personal data processed by the Controller are not transferred outside the European Economic Area (EEA) or to international organizations. We do not state that data are stored exclusively in Poland.
Does Amarant replace an HR and payroll system?
No. Amarant is a system for managing the legalization process: employee cards, documents, residence and work deadlines, procedures, Agenda tasks, and reports. It can work alongside an HR and payroll system as a separate environment for legalization control.
How can my company get access to Amarant?
Complete the short access form. We will contact you, learn about your team, and present access terms tailored to the number of operators and the scale of workers you support.
How much does Amarant cost?
Amarant has one plan with all features. The monthly price is PLN 400 net for 1 user, PLN 800 net for 2 users, and a maximum of PLN 1 200 net for 3 or more users. VAT is added to these prices.
How does Amarant support work based on GDPR principles?
The system separates access by role and company context, records important actions, and provides mechanisms for retention, data export, and data-subject request handling. Organizational details are agreed as part of the access terms.
Can I move data from Excel?
Yes. You can gradually organize spreadsheet data and move it into employee cards. After that, documents, deadlines, tasks, and action history are managed in Amarant instead of scattered files.
How do compliance rules work?
Rules are configurable scenarios that the system checks automatically, for example when a work permit deadline is approaching. They can be defined by document type, company, or globally.
Access to Amarant
Gain control over the legalization process in your company
Complete the short form. We will contact you, learn about your team, and present the access terms for Amarant.